01
The system comes first
We build Odoo in your company's name, on your database, against your chart of accounts. Nothing runs on a shared tenant and nothing is locked to us: the arrangement is a service, not a hostage.
Managed Operations
We run your back office from Egypt, on a system you own
We build your Odoo, then our team runs the daily work on it: accounting only, or the whole operation
At a glance
- Typical duration
- 3–6 weeks to build the system and run the first cycle. Fully running by month two or three
- Covers
- 6 areas
- What changes
- 4 outcomes
- First step
- Paid discovery, credited
- You receive
- 6 deliverables
What changes for you
A month that closes on a date you can plan around, because the entry is done daily rather than in a panic
- Back-office work delivered at a fraction of the cost of the same seats hired locally
- No recruitment, no visas and no scramble to cover annual leave
- One system you own, with every transaction traceable to the person who entered it
Scope
What is inside managed operations
Two scopes
Start with the books, or hand over the whole cycle
Two scopes. The second includes everything in the first, so moving up widens what we run instead of swapping it.
1
Accounting operations
Where most companies start, because it is the easiest scope to define and the easiest to hold us to.
- Supplier invoicesReceived, coded and booked against the purchase order
- Customer billingRaised from the sales order, on the day it is due to go out
- CollectionsChased on a schedule, with receipts matched off
- Bank and cash reconciliationDaily on the bank, monthly on petty cash
- Month-end closeTo an agreed calendar, with the pack your accountant signs
2
Full operations
The commercial cycle as well: the documents that decide whether your stock and margin figures are believable.
- Everything in Accounting operationsThe books do not stop being ours to run
- Sales cycleQuotation to sales order to delivery note to invoice
- PurchasingRequisition to RFQ to purchase order, chased to delivery
- Goods receiptsBooked against the order, quantity and condition recorded
- Inventory movesEntered as they happen rather than reconstructed later
- Branch and warehouse transfersWith the document trail behind each one
How it runsFour stages.
Four stages.
No surprises.
Managed Operations usually runs 3–6 weeks to build the system and run the first cycle. fully running by month two or three.
01Discover1 week
We sit with the people who use the system, walk the site, and read the network. No proposal before we understand how the work is done today and where it breaks.
- 01
Discover
1 week
Current-state map of systems and traffic
Ranked list of what is costing you time or money
A go / no-go recommendation, in writing
For Managed OperationsA one-week process read. We list every recurring task, who does it today, how long it takes and what it would cost run from our side, and you keep that document whether or not you continue.
- 02
Design
1 week
Solution architecture and integration plan
Bill of materials with lead times
Fixed-scope statement of work
- 03
Build & deploy
1–4 weeks
Working increments on anything that takes more than a fortnight
Staged cutover with a tested rollback
Handover documentation as it is built, not after
- 04
Run & improve
Ongoing
Monitored uptime with agreed response times
Quarterly review against the original goals
Capacity and security roadmap, refreshed each quarter
How it actually works
The work moves. The system stays yours.
Your Odoo, your database, your chart of accounts — with our team in it, and every entry signed by the person who made it.
Your officeRiyadh · DubaiOur desk10th of Ramadan City
Working day
8 hours of overlap
08:00Egypt · Riyadh19:00
This morning
- Supplier invoiceBILL/2026/0447in trayM.A. · 11:04
- Customer invoiceINV/2026/0912in trayS.H. · 11:22
- Bank reconciliationMarch · 214 linesin trayM.A. · 12:10
- Purchase orderPO/2026/1180in trayK.E. · 13:35
- Stock transferWH/INT/0044in trayS.H. · 14:02
every entry attributable · your chart of accounts · yours if we part ways
Two scopes. Accounting only is where most start
| What we run for you | Accounting onlywhere most start | The whole operationcommercial cycle too |
|---|---|---|
| Supplier invoices booked and matched | ||
| Customer invoicing, and collections chased | ||
| Bank, cash and petty cash reconciled | ||
| Month-end closed to an agreed calendar | ||
| The reporting pack your accountant signs | ||
| Payroll input and employee records kept current | ||
| Quotations and sales orders raised | — | |
| Delivery notes, dispatch and stock moves | — | |
| Requisitions, RFQs and purchase orders | — | |
| Goods receipts matched to orders | — | |
| Customer and supplier follow-up | — |
Accounting only
- Supplier invoices booked and matched
- Customer invoicing, and collections chased
- Bank, cash and petty cash reconciled
- Month-end closed to an agreed calendar
- The reporting pack your accountant signs
- Payroll input and employee records kept current
The whole operation
- Supplier invoices booked and matched
- Customer invoicing, and collections chased
- Bank, cash and petty cash reconciled
- Month-end closed to an agreed calendar
- The reporting pack your accountant signs
- Payroll input and employee records kept current
- Quotations and sales orders raised
- Delivery notes, dispatch and stock moves
- Requisitions, RFQs and purchase orders
- Goods receipts matched to orders
- Customer and supplier follow-up
Most engagements start with accounting, because it is the easiest scope to define and the easiest to hold us to. Operations tend to follow once you can see who entered what, and when.
Gulf prices for data entry
A back-office seat in Riyadh or Dubai is one of the most expensive ways to buy data entry. Not because the people are not good, but because the salary, the residency, the desk, the insurance and the end-of-service accrual are all priced for a city where the work happens to be sitting.
Almost none of that work has to be local. Booking a supplier invoice, chasing a receivable, reconciling a bank statement, raising a purchase order against a requisition: these need a system, a procedure and someone accountable. They do not need to be within driving distance of your office.
So we moved the work, not the system
The order matters. We build the Odoo first, in your company's name, on your database, against the chart of accounts your accountant already uses. Then our team in Egypt starts working inside it.
That sequence is the whole difference between this and a body-shop arrangement. The system is the asset, and it stays yours. We are the people operating it. If you decide in a year that you would rather bring the work back in-house, you already have the system, the data and a written procedure for every task. Hire your own team and carry on. Nothing has to be re-implemented.
The working day
Cairo is one hour behind Riyadh and two behind Dubai in winter. From late April to late October, when Egypt moves its clocks forward, Cairo and Riyadh share the same time.
So there is no night shift and no waiting until tomorrow. Our working day sits on top of yours: a question asked at eleven is answered at eleven.
What you stop paying for
Not just salary. You stop recruiting for the role, and you stop re-recruiting when the person leaves. You stop paying for a seat and a laptop and a licence per person. You stop losing a week of close because one person is on annual leave with no trained cover. And you stop discovering in an audit that three months of stock moves were never entered because the one person who knew the process was busy.
What we don't do
We are not your auditor and we do not file your returns. Your licensed accountant in your own country does that, and we book to their instructions. We will not take on a scope we cannot document, because an undocumented task is one that quietly depends on a single person again, which is the problem you are trying to leave behind.
And we will tell you if your volumes are too small to be worth the setup. A one-week process read costs you a week and tells you that either way.
You receive
- Configured Odoo in your company's name, plus a staging copy
- A written procedure for every task we run for you
- A named lead and a named escalation path
- An agreed month-end calendar and reporting pack
- A monthly service report: volumes handled, exceptions raised, what we changed
- On exit, the system, the data and the procedures, with no re-implementation
Who this is for
- Companies in Saudi Arabia or the UAE paying local salaries for work that does not need to be done locally
- Businesses whose month-end depends on one person being available
- Companies still on spreadsheets that want the system and the people in one arrangement
- Groups already operating between the Gulf and Egypt
How it starts
A one-week process read. We list every recurring task, who does it today, how long it takes and what it would cost run from our side, and you keep that document whether or not you continue.
Start hereQuestions
About managed operations
We do. They are SYSGOT staff, on our payroll, working from our office in 10th of Ramadan City. You have no employment relationship, no visa or residency exposure, and no end-of-service liability for them. You are buying a service with a defined scope, not carrying headcount.
Often bought together
Odoo ERP
One system for sales, purchasing, stock, manufacturing and accounting: live in weeks, not yearsReadSoftware Engineering
Web, mobile and desktop systems built around your process, not the other way roundReadManaged IT & Support
Monitoring, patching and backups, with one engineer who knows your systems by heartRead
Managed Operations
Ready when you are. Start with a conversation, not a contract.
A call, then a written recommendation. No obligation.
- A reply within one working dayFrom an engineer.
- We look before we quoteA call, and a site visit if needed.
- The recommendation is yoursYours to take elsewhere.
- Or call +20 109 777 8090